Hospital Cancer Registry Management System


The Cancer Patient Data Management System (CPDMS) was developed by the Kentucky Cancer Registry (KCR) at the University of Kentucky starting in 1990 and has continued to receive updates and enhancements to keep up with changing data standards, changing technology, and changing user interface requirements. It enables the collection and maintenance of high-quality cancer registry data for hospital cancer registries.

CPDMS Security

CPDMS has been developed with patient confidentiality and data security as a top priority. All data for CPDMS is sent over strongly encrypted network channels and stored on strongly encrypted hardware. The system is accessed using the secure HTTPS protocol using a carefully monitored set of secure cipher algorithms that enable a minimum of 256-bit data encryption between hospital clients and the CPDMS Web server at the Kentucky Cancer Registry. Additionally, CPDMS requires the installation of a unique client certificate on each workstation designated for use with CPDMS, providing multi-factor authentication and access control to the CPDMS system.

Data for each hospital utilizing CPDMS is stored in an independent database. Access to the hospital database is controlled by each hospital and requires user authentication with the use of strong passwords. Sessions are maintained for each hospital user in CPDMS, which expire after a period of inactivity and require re-authentication to resume work.

Databases for CPDMS reside behind a secure firewall at the Kentucky Cancer Registry. The CPDMS Web application resides in a Demilitarized Zone (DMZ) controlled by the KCR firewall. Access to CPDMS databases is strictly controlled and monitored by KCR technical staff.

Access to any confidential data by KCR technical staff is limited to that required for system support and troubleshooting. No other staff or personnel are allowed access to any hospital databases. KCR strictly adheres to the rules and regulations specified by HIPAA. For hospital clients outside of Kentucky, KCR will sign and agree to the terms of appropriate Business Associate Agreements.

CPDMS Features

The web-based interface supports printing of reports and data analysis through Microsoft Windows. Output from CPDMS can easily be incorporated into Microsoft Office documents.

CPDMS Data Standards

CPDMS supports a rich set of cancer registry data variables and fully supports the following data standards:

In addition to the standard dataset, CPDMS also provides support for custom User Defined Data Elements. Space is currently allocated for up to 10 15-character patient level variables and 20 15-character case level variables. Site specific labels are supported for case level variables.

CPDMS Documentation

Electronic Pathology Reporting and Electronic Health Records within CPDMS

KCR has begun integrating electronic pathology reports and electronic health record (EHR) systems as they become available through hospital IT to CPDMS users. Electronic pathology reports are accessible directly from the patient abstracting system.

A History of Excellence

Since 1990, the Kentucky Cancer Registry has provided high quality cancer registry software and support to numerous hospitals in and outside of Kentucky. The KCR informatics group has established an international reputation for developing innovative software products. The CPDMS software system has allowed KCR to meet the certification requirements for the NAACCR Gold Standard for Quality, Completeness, and Timeliness each year since 1995. In 2002 the KCR became one of fifteen NCI/SEER cancer registries, widely regarded as the highest quality cancer registries in the United States. KCR is proud to leverage this experience with first class technical support to offer superior software products for hospital based cancer registries.